TERMS AND CONDITIONS OF THE WEBSITE FOR PARTICIPANTS

I. Definitions

1. For the purposes of the Terms and Conditions, the following definitions are applied:

• a. Consumer - a natural person performing a legal transaction with an entrepreneur not directly related to their business or professional activity;
• b. Civil Code - the act of April 23, 1964, the Civil Code;
• c. Materials - any content in digital form published or transmitted by the Participant via the Website or Event Page, in particular photos, video recordings, text entries (including guestbook entries) and other files or information made available within the functionality of the Website;
• d. Organizer - a natural person with full legal capacity, a legal person or an organizational unit with legal capacity, who concludes an Agreement for the provision of a Digital Service within the selected Package with the Service Provider, creates an Account on the Website and creates and manages the Event or Event Page, in particular by sharing a QR code, link or other access data with the Participants;
• e. Entrepreneur - an entrepreneur within the meaning of the Civil Code, i.e. a natural person, a legal person and an organizational unit that is not a legal person, to which specific provisions grant legal capacity, conducting business or professional activity in its own name, excluding an Entrepreneur with consumer rights;
• f. Entrepreneur with consumer rights - a natural person concluding a contract with the Service Provider directly related to their business activity, when the content of this contract shows that it does not have a professional character for them, resulting in particular from the subject of their business activity, made available on the basis of the provisions on the Central Register and Information on Economic Activity. In these Terms and Conditions, provisions regarding Consumers regarding the statutory right of withdrawal from the contract also apply to Entrepreneurs with consumer rights;
• g. Website Terms and Conditions - a separate document intended for Event Organizers, and in matters not regulated in these Terms and Conditions, also for Event Participants;
• h. Terms and Conditions for Participants - this standard contract within the meaning of the Civil Code;
• i. Website/Service - a separated part of the reklii.com website, operated by the Service Provider, made available to the Participant by the Organizer or other Participants, within the scope of functionality resulting from the type and scope of the service purchased by the Organizer, enabling the use of specific functions, including in particular browsing, publishing or sharing Materials;
• j. Participant - any natural person who received a QR code, link or other access data to the Website from the Organizer, including the Event Page, and uses the functionalities available therein in accordance with these Terms and Conditions for Participants;
• k. Service Provider - Jakub Mańka, conducting business activity under the company Jakub Mańka, entered into the register of entrepreneurs of the Central Register and Information on Economic Activity kept by the minister competent for the Economy at ul. Smolna 10, 44 – 200 Rybnik, NIP 8993027409, REGON 541988811;
• l. Agreement for the provision of an Electronic Service - an agreement concluded between the Service Provider and the User, on the terms described in point III below;
• m. Electronic services - services within the meaning of the Act on rendering electronic services, i.e. provided without the simultaneous presence of the parties (at a distance), through the transmission of data at the individual request of the User, sent and received using devices for electronic processing, including digital compression, and data storage, which is entirely broadcast, received or transmitted via a telecommunications network within the meaning of the Act of July 12, 2024 - Electronic Communications Law;
• n. Copyright Act - the act of February 4, 1994, on copyright and related rights (Journal of Laws 1994 No. 24 item 83 as amended);
• o. User - a natural person, legal person or organizational unit that is not a legal person, to which specific provisions grant legal capacity, using the Website.

II. General provisions of the Terms and Conditions

1. Terms written with a capital letter and not defined in these Terms and Conditions have the meaning given to them in the Website Terms and Conditions located on the Website.

2. The Terms and Conditions have been created in accordance with the requirements of legal provisions, including in particular the Act on rendering electronic services and the Act on consumer rights and define, among others:

• a. types and scope of Electronic services;
• b. conditions for rendering Electronic services, including technical requirements necessary for cooperation with the Service Provider's ICT system and information on the ban on the User providing unlawful content;
• c. conditions for concluding and terminating Agreements for the provision of Electronic services;
• d. the procedure for complaint proceedings.

3. The Service Provider provides Electronic services in accordance with the Terms and Conditions and applicable law.

4. The Service Provider makes the Website Terms and Conditions and the Terms and Conditions for Participants available to the User free of charge, in a way that allows them to be obtained, reproduced and recorded by means of the ICT system used by the User.

5. The Website is intended for Event Participants who have received a QR code, link or additional access data from the Organizer, including a password set by the Organizer.

6. The User may contact the Service Provider via:

• a. e-mail to the address: info@reklii.com;
• b. telephone contact at the number: +48 664 289 120;
• c. traditional mail to the following address: ul. Smolna 10, 44 – 200 Rybnik.

III. Provision of Electronic services on the Website

1. Via the Website, the Service Provider provides the following Electronic services free of charge: using the Website, including browsing information and materials on the Website or Event Page, e.g. photo gallery, added files, guestbook, information about the Event, adding Materials, sharing a link to the Event or Event Page, filling out a form on the Event Page regarding presence at the Event or providing other necessary information for the Organizer.

2. Upon entering the Website using the access data provided by the Organizer, an Agreement for the provision of Electronic services regarding access to the Website and use of its functionalities is concluded between the Participant and the Service Provider.

3. The Agreement for the provision of Electronic services referred to in the subpoint above is concluded for an indefinite period, and its termination occurs at the moment of ceasing to use the Website.

4. The electronic service consisting in adding Materials by the Participant, including photos, videos and entries in the guestbook, is of a one-time nature and is terminated upon the successful addition of Materials on the Website.

5. The User has the possibility to use the Electronic service in the form of sharing the Website by copying the link to the Event or Event Page. The conclusion of the Agreement for the provision of an Electronic service occurs at the moment of copying the link to the website.

6. The electronic service consisting in filling out a form regarding presence at the Event or providing information to the Organizer is of a one-time nature and is terminated upon the successful submission of the form.

IV. Technical requirements

1. In order for the Participant to use the Website, cooperation between the ICT systems of the Participant and the Service Provider is necessary.

2. To use the Website, it is required to meet the minimum technical requirements, in the form of access to the Internet and appropriate software enabling the use of the Internet, using an end device through which the Participant wants to use the Website.

3. Using any electronic services on the Internet, including Electronic services provided on the Website, may involve certain risks, such as the introduction of malicious software into the Participant's ICT system or the acquisition and modification of Participant's data by unauthorized persons.

4. In order to mitigate the risks indicated in subpoint 3 above, the Service Provider recommends the use of technical measures that are able to prevent the indicated risks, e.g. in the form of antivirus programs.

5. The Participant may upload files in the form of photos and video materials to the Website within the functionalities made available by the Website.

6. The maximum size of a single file uploaded by the Participant is:

• a. 20 MB - for graphic files;
• b. 1 GB - for video files.

7. During one upload session, the Participant may upload a maximum of 20 files, including a maximum of 1 video file. This means the possibility of uploading:

• a. 20 graphic files;
• b. 19 graphic files and 1 video file.

8. To upload a larger number of files, the Participant may use the upload functionality again without the need to log in again or refresh the Website.

9. The total number of files that can be uploaded within the Website depends on the Package selected by the Organizer and is:

• a. in the trial period - up to 10 files;
• b. in the standard Package - up to 100 files;
• c. in the premium Package - unlimited number of files.

10. The Website supports the following graphic file formats: jpeg, jpg, png, gif, webp, svg.

11. The Website supports the following video file formats: mp4, webm, mov, avi.

12. Uploaded graphic files may be automatically converted by the Website to the webp format and saved in a maximum of three different resolutions in order to ensure the proper functioning of the Website.

13. The Website does not apply additional restrictions regarding technical parameters of files other than those indicated above, in particular, it does not introduce limits on the duration of video materials or limits expressed in MB/GB regarding total disk space, subject to the restrictions resulting from the selected Package.

14. The Service Provider reserves the right to refuse to accept or remove files that do not meet the technical requirements set out in this paragraph.

V. Rules for using the Website

1. The Participant should use the Website in accordance with its intended purpose and at the same time respecting the rules adopted in the Terms and Conditions, in accordance with the law and accepted customs.

2. In particular, the Participant should not:

• a. provide and transmit Materials that could be considered a violation of the law, in particular via forms available on the Website, by adding files;
• b. post any programs, files, applications, including their extensions, which could negatively affect the operation of the Website, devices used for its operation, as well as devices or software of other Users (including in particular viruses, trojans and other malware);
• c. take any actions that could lead or would lead to interference in the operation of the Website (programming, hacking activities);
• d. bypass Website security by exploiting so-called security loopholes;
• e. use content posted on the website in a way that goes beyond personal use, i.e. violate intellectual property rights, as mentioned later in the Terms and Conditions.

VI. Rules concerning the publication of Materials

1. The Participant may publish on the Website only Materials to which they have appropriate rights, in particular copyright or appropriate licenses enabling their sharing on the Website in accordance with these Terms and Conditions.

2. In the event that the Materials contain the image of a third party, the Participant is obliged to have the consent of this person to disseminate their image to the extent resulting from the functionality of the Website.

3. The Participant bears exclusive responsibility for the published Materials, including their compliance with applicable law and non-violation of the rights of third parties, in particular:

• a. proprietary and personal copyrights;
• b. right to image;
• c. personal rights;
• d. rights to personal data;
• e. rights arising from contracts concluded with third parties.

4. It is forbidden to publish Materials:

• a. contrary to the law;
• b. violating the rights or personal rights of third parties;
• c. containing content generally considered offensive, vulgar or indecent;
• d. containing personal data of third parties without a legal basis.

5. The Participant declares that they are authorized to grant the Service Provider a license to use the Materials to the extent specified in the Terms and Conditions.

6. The Service Provider is not responsible for Materials published by Participants or for damages resulting from their publication, in particular if the Participant:

• a. did not have consent to disseminate the image of the person recorded in the Materials;
• b. was not authorized to use the Materials or grant a license;
• c. violated the personal or proprietary copyrights of third parties;
• d. published Materials burdened with the rights or claims of third parties;
• e. violated the provisions on personal data protection;
• f. violated the provisions of these Terms and Conditions.

7. In the event of obtaining information about the unlawful nature of the Materials, the Service Provider is entitled to immediately remove them or block access to them.

VII. Moderation of Materials

1. Materials added by Participants may be subject to voluntary verification activities, carried out on the Service Provider's own initiative, in terms of the illegality of the content or non-compliance with the Terms and Conditions.

2. A User who considers Material to be illegal or violating the Terms and Conditions has the right to report this fact to the Service Provider, on the terms set out in this point.

3. For the purpose of applying the provisions ensuring the proper functioning of the internal market for intermediary services, the Service Provider designates an electronic contact point related to the Website, through which the authorities of the Member States, the Commission, the Digital Services Board can communicate. Communication may be conducted in Polish. The electronic contact point is located at the following e-mail address: info@reklii.com.

4. The contact point referred to in the subpoint above also serves every User to report illegal content or content prohibited by the Terms and Conditions.

5. A report of illegal Materials should contain:

• a. a sufficiently justified explanation of the reasons why the person or entity alleges that the relevant information constitutes illegal Material;
• b. a clear indication of the exact electronic location of information such as the exact URL or URLs or additional information allowing the Service Provider to identify the illegal Material;
• c. the name and surname or the name of the person or entity submitting the report, except for a report concerning information deemed to be related to one of the offenses referred to in Art. 3-7 of Directive 2011/93/EU;
• d. a statement confirming the good faith belief of the person or entity submitting the report that the information and allegations contained therein are accurate and complete.

6. Upon receipt of the report, the Service Provider will send the User from whom they received the report, an acknowledgment of receipt of the report, without undue delay, to the e-mail address from which the report was sent.

7. The Service Provider verifies the report and makes a decision regarding whether the reported Material is illegal or not. The decision is made in a timely manner (up to 14 days), non-arbitrary and objective, with due diligence.

8. The result of the decision referred to in the subpoint above may be leaving the Material on the Website - if the Service Provider considers that it is not illegal, or removing the reported Material, blocking access to the reported Material, otherwise restricting the visibility of the reported Material or preventing the User who added the Material from further using the Service of adding and publishing Materials.

9. The Service Provider immediately informs the User who submitted the report of their decision.

10. In the event that the Service Provider considers the Material to be illegal (both as part of the verification activities carried out by them, and a report by another User), they will inform the User responsible for adding the illegal Material to the Website about their decision, unless the Service Provider does not know their electronic data. The information will contain a justification for the decision.

11. In the case of sending information about the decision, referred to in subpoints 9 and 10 above, the Service Provider enables the User reporting the violation and the User who added the illegal Material to appeal against the decision taken, within 14 days from receiving the message informing about the decision taken. The Service Provider considers the appeal within 14 days from the date of its receipt.

VIII. Complaint of Electronic services

1. Every User may file a complaint regarding Electronic services provided via the Website, e.g. for various types of irregularities in the operation of the Website, e.g. forms.

2. The User may file a complaint in any chosen way, through all specified forms of contact: by mail to the address: Jakub Mańka, ul. Smolna 10, 44 – 200 Rybnik, to the e-mail address: info@reklii.com or at the phone number: +48 664 289 120.

3. In order to efficiently process the complaint, the User is asked to indicate such elements as:

• a. a brief description indicating what the complaint concerns (description of the situation, circumstances of the problem);
• b. the date of the described event, which is the cause of the complaint;
• c. personal data identifying the User, enabling a return contact and consideration of the complaint.

4. The Service Provider considers the complaint immediately, but no later than within 14 days from the date of receipt of the complaint report by the Service Provider.

5. In the case of deficiencies in the complaint, the Service Provider may contact the User with a request to supplement it, to the necessary extent, for which the User will have a period of 7 days from the date of receipt of the request.

IX. Intellectual property - content available on the Website

1. All content available on the Website, such as name, domain, logo, descriptions, photos, graphics published on the website, legal documents (Terms and Conditions, Privacy Policy) and all other descriptions and information posted on the Website pages (hereinafter referred to as 'Content') - are works within the meaning of the Act on copyright and related rights, are protected by them and have been legally introduced to the Polish market.

2. The Service Provider declares that the proprietary copyrights to the works vested in them are in no way limited or burdened with the rights of third parties.

3. The Service Provider declares that, depending on the Content available on the Website, they have the right to grant a license or further license to use the Content, on terms consistent with the Act on copyright and related rights.

4. For the purposes of these Terms and Conditions, a License constitutes both a license and a further license (sublicense) within the meaning of the Act on copyright and related rights.

5. The Service Provider, for the use of all Content posted on the Website, referred to in subpoint 1 above, grants the User for an indefinite period, a free, territorially unlimited and non-exclusive License to use all indicated Content (hereinafter referred to as: the 'Subject of the License').

6. The Service Provider grants the User a License to use the Subject of the License in the following fields of exploitation concerning the use of Content in any form solely and exclusively for the User's own personal use, i.e.:

• a. familiarizing oneself with the Content on the Website as part of using the Website;
• b. printing the Content solely for the User's own non-commercial needs;
• c. temporary reproduction of the Content in the device's memory in order to use the Website in accordance with its intended purpose.

7. The Service Provider grants the User a License for the content posted on the Website upon entering their pages.

8. The User is not entitled to grant sublicenses within the scope of Licenses granted in accordance with this point of the Terms and Conditions.

9. The User should not, without the consent of the Service Provider, distribute, modify, share or otherwise use the Subjects of the License in any way beyond the scope specified above.

10. Violation by the User of the rules indicated in this point will constitute an infringement of the copyrights of the Service Provider or other entities, which may involve civil and criminal liability.

X. Intellectual property - content published on the Website by Organizers and Event Participants

1. Materials published by Organizers and Participants as part of Events - in particular photos, videos, audio works, descriptions, graphics - may be works within the meaning of the Act on copyright and related rights, which means that they are protected by them and have been legally introduced to the Polish market.

2. In the event that the Materials published by Organizers and Participants have the features of a work within the meaning of the Act on copyright and related rights, the Organizer and Participant who published the Materials declare that they have proprietary copyrights to the Materials and they are in no way limited or burdened with the rights of third parties.

3. By sharing Materials with the Service Provider, the Organizer and Participant declare that they have the right to grant a license or further license to use this content, on terms consistent with the Act on copyright and related rights.

4. For the purposes of these Terms and Conditions, a License constitutes both a license and a further license (sublicense) within the meaning of the Act on copyright and related rights.

5. By sharing Materials constituting a work with the Service Provider, the Organizer and Participant grant the Service Provider for an indefinite period, a free, territorially unlimited and non-exclusive License to use all published Materials, in the following fields of exploitation:

• a. recording and reproducing works in digital form, including saving in server memory and in backup copies;
• b. entering into the memory of IT systems and storing;
• c. making works publicly available in such a way that Users with access data can have access to them at a place and time chosen by them;
• d. temporary reproduction of works to the extent necessary for displaying, playing or downloading by Participants and the Organizer;
• e. technical processing of works, including compression, format change, creating thumbnails, framing to the extent necessary for the proper functioning of the Website;
• f. moderation of Materials, in accordance with the law.

6. The User grants the Service Provider a License for published content at the time of their successful publication on the Website.

7. The Service Provider is entitled to grant sublicenses within the scope of Licenses granted in accordance with this point of the Terms and Conditions.

XI. Information on amicable dispute resolution for Consumers

1. Users who are Consumers have the opportunity to resolve disputes arising between them and entities other than Consumers in an amicable and out-of-court manner.

2. For resolving disputes in the manner described in this point, the following are used:

• a. a permanent amicable consumer court, through which the User may file an application for the resolution of a dispute arising from the concluded contract;
• b. the provincial inspector of the Trade Inspection, to whom the Consumer may file an application to initiate mediation proceedings regarding the amicable termination of a dispute between the Client and the Service Provider;
• c. poviat (municipal) consumer ombudsman or social organization, whose statutory tasks include consumer protection, in order to obtain assistance regarding the contract.

3. Detailed information on out-of-court methods of processing complaints and pursuing claims can be found by the Consumer on the website http://www.uokik.gov.pl and at the headquarters and on the websites of poviat (municipal) consumer ombudsmen, social organizations whose statutory tasks include consumer protection.

XII. Personal data and cookies

1. The Organizer is the administrator of the personal data of Event Participants for the purpose of carrying out benefits related to the Participants' participation in the Event, and the Service Provider is the entity processing personal data, on the basis of the Agreement entrusting personal data processing constituting an Annex to the Privacy and cookies policy.

2. The personal data of the User of the Website may also be processed through the use of cookies.

3. More information on the processing of personal data and the use of cookies can be found in the Privacy Policy.

XIII. Final provisions

1. The Terms and Conditions are available in Polish.

2. The law applicable to the resolution of any disputes arising under the Terms and Conditions is Polish law, unless mandatory provisions of law provide otherwise in this respect.

3. In the event of disputes with regard to Users who are Consumers or Entrepreneurs with Consumer rights, the locally competent court will be the court competent in accordance with the provisions of the Code of Civil Procedure, while in the case of disputes with Users who are Entrepreneurs - the court locally competent for the Service Provider.

4. The Terms and Conditions may be changed in the event of a change in legal provisions, change of contact data to the Service Provider, introduction of modifications in the scope of User service, changes in the scope of Electronic services or paid services that affect the provisions in the Terms and Conditions - about which Users will be informed by the Service Provider posting information on the main page of the Website.

5. Amendments to the Terms and Conditions will enter into force within 14 days from the date of their announcement.

6. An amendment to the Terms and Conditions may not affect the rights and obligations arising from contracts concluded before the introduction of changes. For such contracts, the Terms and Conditions apply in the wording accepted by the User at the time of concluding the contract.

7. Duplicating or publishing these Terms and Conditions or their parts without the written consent of the Service Provider is prohibited.

8. The Terms and Conditions in their current version have been functioning since March 1, 2026.